ASL Recruitment is dedicated to safeguarding and preserving your privacy and maintaining the highest standards of data protection.
ASL Recruitment Ltd’s primary business is in the recruitment sector helping candidates find suitable employment and clients fulfil vacancies by providing contingency, retained advertising and sifting services as well as other HR related services we provide from time to time. ASL Recruitment operates as an Employment Business and Employment Agency as defined in the Employment Agency Act 1973.
This document will outline what happens to any personal data you provide to us or that we collect for the purpose of operating the business as defined above.
The Data Controller is ASL Recruitment Ltd and it’s registered office is 9 Wellington Square, Hastings, TN34 1PB.
Information we Collect
We collect personal information about you in order to assist us in providing recruitment services to you. The type of information we may collect from you includes but is not limited to:
- Contact information
- Employment history
- Skills and experience
- Results of skills assessments
- Information about your nationality and eligibility to work in the UK
- National Insurance Number
- Tax and financial details required for payroll purposes
- Employment references
- Details of who to contact in the event of emergency
- Information about your job performance
- Equal Opportunities monitoring information
- Details of any criminal and background checks
- Log in details for access to our website
How we collect this information
The information we collect about you will be provided by you, either by filling out a form on our website or by corresponding with us by phone, e-mail or otherwise. It will also include information you provide when you register to use our website, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our website, enter a competition, promotion or survey, and when you report a problem with our site.
We may also obtain information about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations, and any relevant social media sites. In this case – and within 30 days of collecting – we will inform you that we hold this personal data, the source the data originated from, whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.
How we use this information
The information we collect is used to assist us with providing you with recruitment services. We may use it to help assess your suitability to vacancies and provide you with job opportunities and career advice. We will additionally use it for the purpose of operating payroll and HR systems including providing you with payments, payslips and tax documentation. We may further use the information held to respond to enquiries, manage client relationships and analyse data trends.
Where we store your personal data
All information stored on our recruitment software is secured through the Microsoft Azure Infrastructure and located at two data centre locations within Europe. Our primary centre is located in Microsoft’s Western European centre, and these facilities are secured by a series of measures, including (but not limited to) biometric access, security alarm systems and round-the-clock security staff. Additional security information on Microsoft’s data centres can be found here.
Information we may share
We only share your data for the purposes of delivering recruitment services to you. As such, we may share your information with clients or organisations with whom we are working to help provide you with employment opportunities or to process your payments for work provided.
We may from time to time share your data in connection with a legitimate enquiry from a government body or department. This will only be done where we are required to do so by law.
We will never share your data with a third party for marketing purposes without your consent. Furthermore, we undertake not to sell you data to any third party.
Our legal basis for processing data
In order to assist you in finding work opportunities we will need to store, use and from time to time, share your data as defined in this document. ASL Recruitment Ltd will provide you with a copy of this document via our website and request your consent. Consent is the legal basis on which we process your data and it can be withdrawn by contacting us at email@example.com. Additionally you can manage the way in which your data is used and we communicate with you via your login to our website.
We may continue to process your data where we are required to do so for some other legal or contractual reason. This may apply for example where you have worked for us and we are required by law to retain records for tax purposes.
How long we keep your data for
We retain different types of data for differing periods of time. The criteria we use to determine whether we should retain your personal data and how long for includes:
- The nature of the personal data
- The perceived accuracy of your data
- Your engagement levels with our services
- Our legal obligations following an offer or when a placement has been made
We may archive part or all of your personal data, or retain it on our financial systems but delete all or part of it from our recruitment software system. On removal, we may anonymise parts of your data – particularly following a request for suppression or deletion of your data – to ensure we do not re-enter your personal data to our database, unless you have requested us to do so.
Our current retention period for data on candidates who have not been placed, or are no longer showing any signs of engagement with our website, is 2 years.
The GDPR provides you with the following rights:
- The right to be informed about the personal data we process on you
- The right of access to the personal data we process on you
- The right to rectification of your personal data
- The right to erasure of your personal data in certain circumstances
- The right to restrict processing of your personal data
- The right to data portability in certain circumstances
- The right to object to the processing of your personal data
- The right not to be subjected to automated decision-making and profiling
Therefore, we encourage you to log in to your profile through our website to ensure your data is accurate, complete and up to date at all times.
Changes to our privacy notice
Any changes we make to our privacy notice in future will be posted on this page and, where appropriate, you will be notified by e-mail. Please check back frequently to view any updates or changes to our privacy notice or for any further information please email firstname.lastname@example.org
You also have the right to complain to the Information Commissioner’s Office if you believe that we have not complied with the above policy or the law pertaining to your personal information on the following number: 0303 123 1113.
We are registered with the Information Commissioner’s Office and our registered number is Z6088680
This document was updated on 24th June 2020.