Payroll and Pensions Coordinator - St Leonards on Sea

Our client is a well-known Hastings-based charity that enjoys a lot of support throughout the community. We are currently recruiting for a Payroll and Pensions Co-ordinator to join their dedicated team on a temporary basis.

The ideal candidate will possess demonstrable experience within a similar position, hold a recognised payroll qualification, previous Sage Payroll experience as well as good working knowledge and experience of payroll processing. As a Payroll and Pensions Co-ordinator you will manage the pension and payroll end to end processes, ensuring an effective service is delivered, whilst maintaining confidentiality. You will also liaise with the HR department to process starters and leavers, ensuring all employee information is current and accurate, whilst also being the point of call for all employee payroll enquiries.

The ideal candidate will hold the following skills and experiences:

• Demonstrable experience in a similar position
• Hold a recognised payroll qualification
• Possess good working knowledge and experience of payroll processing
• Demonstrable payroll software skills including Sage Payroll
• Have a good working knowledge of pensions administration for defined benefits and defined contribution schemes
• Possess experience of timesheet calculations and reconciliations (including overtime and enhancements) as well as up to date knowledge of employment and tax legislation relating to pay and benefits
• Experience of administering pension schemes and Auto Enrolment
• Be computer literate and possess excellent Microsoft skills including Excel, Word and Outlook
• Possess excellent written, oral, and electronic communication skills
• Ability to manager and organise own workload, working to strict deadlines and ensuring high levels of accuracy
• Be a team player, who can devise solutions to problems and deal with sensitive and confidential information appropriately
• Have a good level of secondary education including Maths and English
• Willingness to provide COVID-19 Vaccination status

Your duties as a Payroll and Pensions Co-ordinator will include:

• Managing the payroll and pension procedures, implementing any changes as appropriate and contributing to Hospice policies as required
• Acting as the main point of contact for all payroll and pension enquiries
• Planning and sharing the annual payroll arrangements schedule with appropriate staff
• Ensuring that monthly timesheets are reconciled to staff contract hours including enhanced payments for unsocial hours worked, and that the payroll spreadsheets are prepared in an accurate and timely manner and passed to the Accounts and Payroll Manager (or nominated manager) for checking and authorisation
• Ensuring that all payroll information is accurately input onto Sage Payroll, ready for authorisation and payment adhering to strict monthly deadlines
• Ensuring staff are informed of payments made to them mainly via emailed payslips and to deal with any subsequent payroll queries in a timely and professional manner
• Processing and reconciling month and year end returns in line with financial timescales and legal requirements as well as month and year end RTI returns to HMRC, in accordance with statutory deadlines
• Setting up – and being accountable for accuracy of – new financial year procedures
• In conjunction with the Director of Finance and Facilities, to contribute to the setting up of annual workforce budgets
• Partaking in meetings and on-going discussions with the HR department to ensure the effective flow of accurate employee information relating to pay and pensions
• Maintaining a record of periods of employee absences on Sage Payroll, relating to the calculation of stator benefits such as SSP, SMP and SPP etc.
• Liaising with external organisations to ensure the smooth operation of both the NHS pension scheme, including input to the online NHS system, and the Hospice’s Auto Enrolment pension provider, providing information to employees as appropriate
• Having full responsibility for ensuring that all statutory obligations pertaining to payroll and pensions are maintained and where appropriate to provide input into interpreting and implementing statutory changes that affect the Hospice
• Using initiative to resolve issues and problems whilst operating within internal financial controls and external audit requirements
• Providing support to other areas in the Finance department as required
• Analysing payroll costs and statistics on Microsoft Excel spread sheets on a monthly basis (and reconcile to Sage Accounting records) to provide information required by the Director or Finance and Facilities, Leadership Team, external Auditors, National Statistics and other external bodies as appropriate
• Understanding and implementing the statutory requirements regarding payments to Bank staff
• Have full responsibility for the operation of Auto Enrolment adhering to legislation and keeping the licenses up to date
• Working in conjunction with the HR and Education Department, to ensure compliance with The Apprenticeship Levy regulations as appropriate

Salary:

£13.43 per hour

Hours:

22.5 – 30 hours per week

Temporary - 3 months 

Start Date:

ASAP

Location:

St Leonards on Sea, East Sussex

Key Words:

Payroll Coordinator, Pensions Coordinator, Finance, Sage Payroll, HMRC, RTI, Payroll, Tax, Microsoft Office, Excel, Word, Outlook, Temporary, Full Time, Part Time, St Leonards, Hastings, Bexhill, Battle, East Sussex